November 28, 2020

Oakville Little League requires ALL volunteers to submit a Volunteer Application Form annually.  A valid Police Vulnerable Sector Check (PVSC) is required to volunteer with OLL. Each PVSC is valid for 2 seasons of Little League and must cover the complete season.  For example, to coach in 2018, OLL must receive a PVSC dated October 1, 2016 or later.  In Year 2 and every other year thereafter, Criminal Offence Declaration Form will be used to allow OLL to be compliant with the Little League Policy on Volunteers.

Halton Region residents can visit any Halton Regional Police station or click here to access the HRPS website to complete the PVSC application. Non-residents will need to visit their location police service. All costs associated with the PVSC will be reimbursed by Oakville Little League. To be reimbursed, volunteers must submit their receipt to the Safety Officer upon submission of the PVSC and will be reimbursed after a valid PVSC is received by the Safety Officer. Please scan and email the receipt and PVSC to or drop them off at the Clubhouse on Cornwall.

The information obtained in these background checks is used solely for the purpose of confirming a volunteer’s compliance with the rules and regulations of Little League and will not be disclosed to anyone for any purpose. Oakville Little League takes the safety of its members to be a serious issue and will not compromise on the standards set forth by Little League International.

The verification of criminal offences in years that do not require the completion of a PVSC will be completed using the Criminal Offence Declaration Form (CODF). This is a self-declared and completed form to be submitted directly to the Safety Officer. To download the form, please click on this following link.

All volunteers must complete either a PVSC or sign a CODF every year. Completion of these forms will provide further assurance to the safety of all children in Oakville Little League.

The league Safety Officer and/or a board-approved individual will be responsible for ensuring all forms are provided to the league by the required date. They will also have the authority to follow up with any individuals who have not provided the required documentation and at their discretion, recommend to the board that those individuals be declared ineligible to volunteer with the league until such documentation has been provided. Sufficient time will be given to allow individuals to provide their valid background check. All volunteers requiring a police check are required to complete or start one no later than the first week of regular season play.

The Board holds all eligibility requirements surrounding “a volunteer” and has final say on any decision involving this policy.