Injury forms 

Background check forms for coaches

Police Vulnerable Sector Check

The Little League Policy on Volunteers states: “All local Little Leagues are required to conduct background checks on managers, coaches, directors, members and any other persons, volunteers or hired workers, who provide regular service to the league and have repetitive access to, or contact with, players or teams. Individuals are also required to complete and submit a Little League Volunteer Application to their local league.”   

Oakville Little League requires ALL volunteers to submit a valid Police Vulnerable Sector Check (PVSC) prior to volunteering with the league.  Each PVSC is valid for 2 seasons of Little League and must cover the complete season.  For example, if a volunteer received a PVSC today it’s valid until 2 years from today.  After 2 years and every other year thereafter, a Criminal Offence Declaration Form will be used to allow OLL to be compliant with the Little League Policy on Volunteers.   

To complete a PVSC, visit Halton Regional Police in person or online.  Should you have any questions regarding this process, please reach out to our Safety Officer via our Contact Us page.

Protocol for reporting suspected concussions & injuries requiring First Aid/medical attention

Coach’s responsibility 

If anyone is injured at a game or practice, the coach must: 

  1. Electronically submit the OLL Injury Reporting Tool
  2. Contact the parent/guardian immediately and confirm they are aware of the injury,   

If a concussion is SUSPECTED, the coach must also additionally:

  1. remove the child from play immediately, and
  2. not allow the child to return to play unless the coach receives the Concussion Return-to-Play Certification Form signed by both a parent/guardian AND a medical professional. 

Any injury or illness that causes a player to miss more than 7 continuous days of participation also requires the completion of the Injury Return to Play Form.  The Safety Officer must receive this prior to the player returning to play.  This is regulation III (D) of Little League Baseball for all levels of baseball: “When a player misses more than seven (7) continuous days of participation for an illness or injury, the team Manager must receive written permission given by a physician or other medical provider for a return to full baseball/softball activity.”  

What to report  

An incident that causes any player, manager, coach, umpire, volunteer or spectator to receive medical treatment and/or first aid must be reported by team coaches to the Safety Officer within 48 hours of the incident. This includes even passive, on-field treatments such as the evaluation and diagnosis of the injury, its severity and periods of rest.  

How to make the report

All incidents must be reported by completing the OLLB Injury Reporting Tool online.  Complete the Sport Accident Claim Form for those incidents where insurance claims might be made.  Email completed Sport Accident Claim Forms to the Safety Officer (either directly or via our Contact Us page) within 48 hours of occurrence.  The coach should complete any portion that is applicable to the coach including what happened to the player that caused the injury. It is the responsibility of the injured player’s parents to complete the report including having any attending physician complete the physician portion and send it to the league within the 48-hour period.  It is important to adhere to this policy for insurance purposes.  

If a concussion is suspected? 

Our Concussion Protocol must be followed for any suspected concussions.  Parents/guardians should be directed to review the Concussion Guidelines for Parents/Caregivers as outlined by Parachute Canada.

Concussion Protocol

A concussion is a brain injury that cannot be seen on routine x-rays, CT scans, or MRIs. It affects the way a person may think and remember things, and can cause a variety of symptoms.  Because a concussion is not a visible injury, extra care is required.  A suspected concussion must be treated as an actual concussion until professional medical attention is sought.  To help you know how to respond, follow Parachute Canada’s Concussion Guidelines for Trainers and Coaches below.   Coaches should use the Concussion Recognition Tool (CRT5) to help identify a concussion.  

  • The athlete should stop playing the sport right away.  
  • They should not be left alone and should be seen by a doctor as soon as possible that day.  
  • If an athlete is knocked out, call an ambulance to take them to a hospital immediately. Do not move the athlete or remove athletic equipment like a helmet as there may also be a cervical spine injury; wait for paramedics to arrive.  
  • An athlete with a concussion should not go back to play that day, even if they say they are feeling better. Problems caused by a head injury can get worse later that day or night.  
  • They should not return to sports until he/she has been seen by a doctor 

If a suspected concussion has been identified, then the injured person or his/her parents/guardians must provide his/her coach and the Safety Officer with the following documents before being allowed to return to play (whether practices or games): 

No Concussion: 

A completed Concussion Return-to-Play Certification Form signed by a medical professional and parent/guardian indicating that no concussion was suffered. 



A completed Concussion Return-to-Play Certification Form signed by a medical professional and parent/guardian indicating the injured person has completed a supervised return to play program and is cleared to return to play  

Contact Information

Scott Vail, OLL Safety Office can be reached via our Contact Us page.

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